Welcome Exhibitors & Sponsors
Here you should find all of the information you need to become a sponsor or exhibitor at our Annual State Conference.
Sponsorship Information
Benefits before and during Annual Sate Conference
Gold Level Sponsorship | Silver Level Sponsorship | Bronze Level Sponsorship | |
|---|---|---|---|
$2,200 | $1,800 | $1,000 | |
One full 2-day registration | X | ||
One full 1-day registration | X | ||
Complimentary exhibit table | X | X | |
Preferential booth placement | X | X | |
Sponsor recognition at the exhibit table | X | X | |
Opportunity to be listed on Booth Bingo card | X | X | |
Sponsor Showcase session *(if registered by 10/15) | X | ||
Logo and recognition in participant folders | X | X | X |
Name and logo on signage at event | X | X | X |
Single page flyer included in attendee packet of materials (to be printed and provided by sponsor) | X | ||
Sponsor ribbon (at applicable level) on nametag | X | X | |
Two additional seats at lunch on Friday and Saturday | X | ||
One additional seat at lunch on Friday and Saturday | X | ||
Logo/ad on the Conference webpage | X | ||
Sponsorship of one Conference-specific e-blast with a 50-word company advertisement | X | ||
Listing on Conference Sponsors/Partner Showcase webpage – including linked logo in a non-password protected area | X | X | X |
Recognition as sponsor in event-related communications and e-blasts | X | X | X |
Link from MnAEYC website to your business homepage | X | X | X |
Membership scholarship (MnAEYC Standard) | X | ||
3 Facebook posts (content provided by sponsor) | X | ||
2 Facebook posts (content provided by sponsor) | X | ||
1 Facebook post (content provided by sponsor) | X |
**Custom Sponsorship Opportunities are available.
For example: Logo name badge holders, bags, pens/pencils for all participants, etc.
Reach out to Heather for more information.
Exhibitor Information
Following sponsors, those who have exhibited with us before and who register early are prioritized for better booth placement, so get your registrations in now!
Exhibitor registration closed on December 29, 2023. NOW EXTENDED to January 15, 2024!
Tables
An exhibit table is included in gold and silver-level sponsorships. All exhibit tables will be located in the Kellogg Concourse.
8-foot x 30-inch un-skirted table with two chairs
-
Regular: $450 per table
-
Nonprofit: $375 per table
Cocktail table (36-inch in diameter, un-skirted) with one chair (limited availability)
-
Cocktail table: $175 per table
Electricity is available. Electricity fees must be paid to the RiverCentre directly. To order electrical services, please order and pay online. Please note that electrical prices increase on show days and you will pay a lower rate if you order in advance. Please visit the Exhibitor Services page on the RiverCentre website for application and payment.
In addition to electricity, you may also purchase a skirt for your table on the RiverCentre website.
As the exclusive caterer for the Saint Paul RiverCentre, MHC Culinary Group reminds exhibitors that no outside food or beverages are allowed at your exhibit booth. Any samples that are given out must be bite-sized. Please see the RiverCentre's Food & Beverage Sampling Policy for more information.
Exhibit Representatives
Each 8-foot table comes with two exhibit representative passes. The Cocktail table option comes with one exhibit representative pass. Exhibitor representative passes that come with the exhibit table (standard or cocktail) include breakfast and lunch.
If you plan to have additional representatives at your booth at any given time, you will need to purchase additional exhibitor passes ($60 each). A link to purchase additional passes will be provided with your exhibit table purchase confirmation.
MnAEYC will request your company exhibit/sponsor representatives’ names in January. A form will be sent to your exhibit contact person to submit your representative name(s) and purchase additional representative registrations (if needed). Exhibitor registration will end on January 14, 2024.
Due to high demand, we have limited exhibitor space available. Reserve your table now!
Payment and Cancellation Policies
Payment for exhibit space and advertisement must be received by 5:00 p.m. on January 14, 2024 or the registration will be canceled.
Exhibitors are considered “no show” if a company does not occupy and exhibit in the designated space within one hour of the scheduled opening of the exhibit space at 7:00 a.m. on Friday, February 3, and has not given MnAEYC the required written notice of cancellation. MnAEYC has the right to use “no show” exhibit space in such a manner as it may deem in the exposition’s best interest. Failure to occupy exhibit space does not relieve the Exhibitor from their obligation to pay the full booth rental fee.
Cancellations received in writing by December 20, 2023 will be refunded, less a $100 processing fee. No refunds will be given after December 20, 2023.
MnAEYC reserves the right to refuse exhibit space and/or sponsorship to any applicant for any reason. In addition, MnAEYC reserves the right to refuse exhibit space or sponsorship to any organization if, after the acceptance of the Application and Contract, information should come to the attention of MnAEYC, which in the reasonable judgment of MnAEYC, demonstrates that the proposed sponsor, exhibitor or any portion of its contents would be inconsistent with the principles espoused by MnAEYC or unfavorable to its public reputation. In the event MnAEYC should exercise this right, any deposit and fees paid to MnAEYC shall be refunded. MnAEYC has the right to refuse an applicant access to future events. MnAEYC has the right to refuse an applicant access to any event, if the applicant owes money to MnAEYC.
Contact
If you have any questions about sponsorship or exhibiting opportunities, please contact us.
612-405-4299